utilariumEmail signature

Outlook signature generator

Make a signature for Outlook and copy it in one click. The steps for Outlook are under the preview.

Outlook for Windows shows a square photo. The page tells you what changes in each app.

There is no account. Your details stay in this browser.

Go to the preview
Template
About you
Contact
Pictures

Type the web address of each picture. It must start with https. Gmail and Outlook on the web remove pictures that are inside the code, so the page cannot use a file from your device. Put the picture on your website first. Use a square photo.

Social links
Extras

Small text at the bottom of the signature.

Style
Text size

Outlook for Windows ignores rounded corners. It shows a square photo.

Use the real shape of your logo, so it does not look stretched.

Preview

This is an example. Type your details and it changes.

Alex Morgan (they/them)
Product designer, Design
Example Studio

  • Check:Type your details. The preview shows an example.
Show the HTML code

Your details

The page keeps your details in this browser. Nothing is uploaded.

How to add the signature to your email app

Outlook on the web and the new Outlook
  1. Click Copy signature above.
  2. In Outlook, click the gear icon. Click Accounts, then Signatures.
  3. Click New signature and type a name.
  4. Click in the box. Press Ctrl+V, or Cmd+V on a Mac.
  5. Choose the signature for new messages and for replies.
  6. Click Save.
Outlook for Windows (classic)
  1. Click Copy signature above.
  2. In Outlook, click File, then Options, then Mail.
  3. Click Signatures, then New. Type a name.
  4. Click in the Edit signature box. Press Ctrl+V.
  5. Choose the signature for new messages and for replies.
  6. Click OK.

Outlook for Windows shows a square photo. It ignores rounded corners.

Gmail
  1. Click Copy signature above.
  2. In Gmail, click the gear icon. Then click See all settings.
  3. Scroll down to Signature. Click Create new and type a name.
  4. Click in the signature box. Press Ctrl+V, or Cmd+V on a Mac.
  5. Under Signature defaults, choose the signature for new emails.
  6. Scroll down and click Save changes.
Apple Mail
  1. Click Copy signature above.
  2. In Mail, click Mail, then Settings, then Signatures.
  3. Choose your account and click the plus button.
  4. Clear the box Always match my default message font.
  5. Click in the signature box on the right. Press Cmd+V.
  6. Close the window and save the signature.
Thunderbird
  1. Click Download .htm file above and save the file.
  2. In Thunderbird, open the Account Settings. Choose your account.
  3. Find the box Attach the signature from a file.
  4. Click Choose and select the file that you saved.
  5. Click OK. Write a new message to check the signature.
Gmail and Outlook apps on a phone
  1. The apps on a phone use plain text signatures. They remove pictures and colors.
  2. Click Copy plain text above.
  3. Open the app. Go to Settings, choose your account and open Signature.
  4. Paste the text and save it.

Questions

How do I add a signature in Outlook on the web?

Click Copy signature on this page. In Outlook, click the gear icon, then Accounts, then Signatures. Click New signature and paste the signature. Click Save.

How do I add a signature in Outlook for Windows?

Click Copy signature on this page. In Outlook, click File, then Options, then Mail, then Signatures. Click New and type a name. Paste the signature in the box and click OK.

Why is my round photo square in Outlook for Windows?

Outlook for Windows ignores rounded corners. It shows a square photo. Other email apps show the shape that you choose. Use a picture that is already round if you need it in Outlook for Windows.

Why does my picture not show in Outlook?

Outlook on the web removes pictures that are inside the code. Use a picture with a public address that starts with https. Some readers must allow pictures before they see them.

Does the signature work in the new Outlook?

Yes. The new Outlook and Outlook on the web take rich text. Paste the signature in the signature box in the settings.

Does this page keep my signature?

Your details stay in this browser. The page sends no details to a server. You can export them to a file, and you can clear them at any time. Read more about privacy.